THE UNIVERSITY OF ALABAMA

“UAOPS” USER AGREEMENT TO MAINTAIN CONFIDENTIALITY AND PRIVACY OF RECORDS PERTAINING TO STUDENTS, FACULTY, STAFF, AND UNIVERSITY

As an employee of The University of Alabama and user of “UAOPS,” I understand that I may have access to confidential and private records of students, faculty and staff and/or pertaining to the University. I understand that under federal law and university policy, student records are protected from disclosure to third parties unless pursuant to narrow exceptions and that other confidential information must not be disclosed. Sensitive personnel information is also protected from disclosure.

Access to Confidential Information. I understand that I am not permitted to access student, faculty, or staff information unless I have a legitimate work-related reason to do so that has been clearly authorized by university officials. I understand that if I have any questions about whether I should access confidential student record information or faculty/staff information, that I should discuss that with my supervisor prior to accessing such information. I agree to not access such information unless I am authorized to do so. I agree to access only such information as is necessary for me to perform my job-related duties for "UAOPS" and for no other purpose.

Publication or Sharing of Confidential Information. I agree to maintain the confidentiality and privacy of all such records during and after my period of employment at the University of Alabama. I shall not, directly or indirectly, communicate to any person (such as students, work colleagues, family members, etc.)other than my supervisor, or an individual approved by my supervisor, any information concerning such records. I further certify that I will not post any Confidential Information to UAOPS, such as social security numbers, dates of birth, non-directory student information, etc.

Certification. I certify that I have received notification of University Policy as well as appropriate state and federal laws concerning the confidentiality of records, the improper access to and/or release of information, and the alteration or destruction of a student record as provided at http://registrar.ua.edu/privacy.html. I have also reviewed the “Confidentiality” provisions at page 32 of the Staff Handbook.

I am aware that any breach of confidentiality of this information or any abuse of my position, including but not limited to unauthorized access to records, disclosure of information from confidential records (including improper posting to UAOPS), alteration of records, and/or destruction of records or other similar acts, may result in disciplinary action, and may constitute a basis for disciplinary action, up to and including termination of employment.